Contracting Assistant

About this role

Position Overview

Working within the Contracting team, you will develop relationships and negotiate with suppliers to ensure the company receives the best rates and services, and to constantly build good working relations with potential business partners.

Responsibilities

• Negotiate the contracting of rates, special offers, terms & conditions with partners in the EXO Travel supply chain.

• Communicate with ALL EXO Preferred Hotels.

• Analyse contents of contracts & input main information into server for reference.

• Update everyday of new offers/promotions or any amendments based on the signed contracts.

• Ensure information input accurately into the system and meet the deadline of requests.

• Follow up countersigning contract process from both sides (hotel/restaurant and company) for official agreement. Store papers/contracts into the right place for further check.

• Develop and update the suppliers’ database/contact information for the company.

• Inform all concerned departments if there is any change in service costs, hotel renovations, room upgrades, and special promotion.

• Cross check within the team to ensure the uploaded database/information/rates are accurate.

• Investigate and resolve operational or rate discrepancies between the Hotel Contracting Team and internal departments (Inbound/Accounting).

• Assist in the creation of hotel presentations for Sales or agents when necessary.

• Ensuring and monitoring that all EXO Advertising Brochures will be full featured space within the deadline.

• Perform other tasks as required by the management.

Qualifications

• Bachelor’s Degree in Tourism or related field.

• 1-2 years of experience in the tourism Industry.

• Good command of English and French is required.

• Be accurate, Well organized, detail-oriented and responsible for work.

• Strong teamwork & voluntarily help your departmental co-workers.

Skills

• Strong negotiation, interpersonal and communication skills.

• Sales and marketing skills and ability to work under pressure within time limits.

• Ability to make decisions and solve problems independently.

• Good computer technical skills in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.

Notes

This job description is not intended to be all inclusive. You may perform other duties as negotiated to meet the ongoing needs of the organisation.

If interested, please send your CV and cover letter in English to [email protected]. Only candidates who meet all the requirements will be considered.